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Position Title: Human Resources Assistant,Jobs in Uganda,
Reports to:Unit Chief
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Grade: GL-4
Vacancy Announcement Number: RSCE-2014-GS-HRS-003
Primary Location:Entebbe, Uganda
Job Type : Full-time Employment
Closing date: 6th June, 2014
Brief Company Profile:
The Regional Service Centre Steering Committee is the decision-making body
for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned,
managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSCE
will be achieved through the redeployment of resources from the regional
missions it serves.
Key Duties and Responsibilities
1. Recruitment and Placement:
Actively participates in the
selection of candidates for secretarial, clerical and related categories
positions; including evaluating and screening applications of such candidates,
preparing profiles of candidates, assist the head of Unit in preparing and
conducting preliminary interviews, roster searches for vacancies and
identifying short-lists of candidates.
·
Assists in the filling of posts
for all categories, including initiating and following-up on reference checks
and academic verifications, ensuring the completion of the pre-recruitment
formalities, calculating salaries and related benefits, and preparing and dispatching
offers of appointment and Statement of Emoluments.
·
Supports in organizing and
coordinating competitive recruitment examinations.
·
Manages the maintenance of
vacancy announcement files and tracking status of vacancy announcements.
·
Reviews and processes personnel
actions through IMIS.
·
Advises staff administrative
matters.
2. Administration of Entitlements:
Reviews and processes requests
for entitlements and claims.
Maintains IMIS entitlements
reference tables.
3. General:
·
Carries out staff exit interviews
for separating staff and assists him/her in final arrangements.
·
Maintains HR related automated
systems and applications including automated databases containing HR related
statistics and prepares periodic reports.
·
Conducts research on a range of
HR related issues and assists in the
preparation of notes/reports.
·
Offers general office support
services;
·
processes, drafts, edits, proof
reads and finalizes for signature/approval a variety of correspondence and
other communications;
·
sets up and maintains files/records (electronic and paper);
·
schedules appointments/meetings, monitors deadlines, etc.
·
Prepares written response to
queries concerning HR related matters.
·
Performs any other duties as
required.
Qualifications, Skills and Experience:
The candidate must hold a High
school diploma or equivalent is required. A certificate in business
administration, finance, or human resources will be an added advantage.
A minimum of four (4) years
progressively relevant experience in human resources management, administrative
services or related area.
Language: English and French are the working languages of the United Nations
Secretariat. For the post advertised, fluency in oral and written English is
required.
Knowledge of another official United
Nations language is an advantage.
Personal Competencies:
Professionalism:
Knowledge of human resources policies, procedures and practices and ability
to interpret and apply them in an organizational setting. Demonstrates use of
initiative and makes appropriate linkages in work requirements and anticipates
next steps. Shows pride in work and in achievements;
·
demonstrates professional competence and mastery of subject matter;
·
is conscientious and efficient in
meeting commitments, observing deadlines and achieving results;
·
is motivated by professional rather than personal concerns;
·
shows persistence when faced with difficult problems or challenges;
·
remains calm in stressful
situations.
Communication:
·
Speaks and writes clearly and
effectively;
·
listens to others, correctly
interprets messages from others and responds appropriately;
·
asks questions to clarify, and exhibits interest in having two-way
communication;
·
tailors language, tone, style and format to match audience;
·
demonstrates openness in sharing information and keeping people informed.
Teamwork:
·
Works collaboratively with colleagues to achieve organizational goals;
·
solicits input by genuinely
valuing others’ ideas and expertise;
·
is willing to learn from others; places team agenda before personal agenda;
·
supports and acts in accordance with final group decision, even when such
decisions may not entirely reflect own position;
Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks
to see things from clients’ point of view;
·
establishes and maintains productive
partnerships with clients by gaining their trust and respect;
·
identifies clients’ needs and
matches them to appropriate solutions;
·
keeps clients informed of progress or setbacks;
·
meets timeline for delivery of products or services to client.
Mode of Application:
All suitably qualified and interested candidates should send their
applications to the following address:
rsce-hrs-recruitmentservices@un.org
or hand deliver them to:
United Nations Regional Service Centre Entebbe RSCE - Entebbe Support Base,
Buku Road
P.O Box 710, Uganda.
All applicants are encouraged to apply by e-mail and must include the
Vacancy Announcement Number and the Job Title.
The completer applications must include the following documents:
·
Cover Letter (letter of
motivation or application letter);
·
The United Nations Personal
History form (P-11), Download Here.
·
Academic Certificate(s) and/or
High School/Secondary Diploma;
·
Copy of birth certificate; or copy
of National ID; or copy of National Passport
·
Internal candidates must submit
the two (2) most recent performance evaluations (e-PAS).
