Posts
Reports to: the Chief of Party
Organization: Intrailealth International
Primary Location: Kampala, Uganda
Education Level: Master’s degree
Job Type : Full-time Employment
Closing date: Friday 6thJune 2014
Brief Company Profile:
For over 30 years, in more than 100 countries, Intrailealth International
has empowered health workers to
better serve communities in need.
lntrailealth fosters local solutions to health care challenges by improving
health worker performance, strengthening health systems. harnessing technology,
an leveraging partnerships in collaboration with governments, nongovernmental
organizations, and private-sector organizations around the world, lntraHealth
champions the needs and contributions of health workers—from doctors and nurses
to community health workers to health facility managers—and works to ensure
they have the tools. supplies, information, training. and support they need to
provide communities they serve mth the best possible opportunity for health and
well-being. Intraliealth is seeking a Senior Finance Manager to be based in
Kampala, Uganda. This position is contingent upon funding from the United
States Agency for international Development (USAID)
Primary Responsibilities:
- The Senior Finance Manager will be a senior member of the lntraHealth project leadership team in Uganda.
- S/He will oversee all field based financial aspects of a new large and complex health project, contingent
- on funding.
- S/he will provide fiscal leadership for project activities.
- Ensuring the effective use of donor resources to meet project goals.
- S/he will be responsible for all project oriented financial systems including budgeting, monitoring, forecasting as well as all legal, audit and contractual compliance.
- S/he leads the implementation of these key
- systems by ensuring that activities are implemented in accordance with the organization's mission. strategic objectives and program approaches and comply with lntraHealth’s and USAlD’s policies, procedures and guidelines.
- This position with proper legal advice.
- Ensures that lntraHealth policies and procedures are compliant with Ugandan law and effectively implemented throughout the program.
- The Senior Finance Manager will report to the Chief of Party.
Essential Functions
Planning, Budgeting and Reporting:
- Leads the development, monitoring, and review of the project budget and ensure effective development of monthly projections and cash advance forecasts
- Ensures compliance with donors’ agreements and that all activities are implemented as per the approved agreement and budget.
- Oversees the preparation of high quality USAID quarterly and annually financial reports as well as the PEPFAR expenditure analysis report.
- in coordination with country and Chapel Hill Finance staff, monitor grant spending to ensure timely expenditure of donor funds and project closure and adherence with donor regulations.
Financial Management:
- Ensures accurate financial forecasts and secure adequate and timely financing for activities and procurements with close consultation with the Finance and Program units
- Ensures that financial management systems provides accurate. current
- and complete disclosure of financial transactions, aligned with lntraHealth‘s policies and procedures
- Monitors proper management of cash flow and assures that budgets are followed and the project does not overspend Reviews monthly financial statements and bank reconciliation statements for lntraHealth bank accounts
- Designs and implements sound internal control systems to safeguard assets, financial records and documents of the organization
- Reviews disbursements and payroll costs for authenticity and accuracy Provides financial performance feedback to the project leadership team and lntraHealth Headquarters program and finance support staff
- Facilitates and follows-up change of bank signatories and bank procedures.
- Review financial reports of sub grantees, whenever applicable, and ensure that expenditures are in line with the budget and in compliance with donor regulations
Auditing:
- Serves as liaison with external auditors, facilitates internal and external audit undertakings.
- Prepares responses to audit findings and follows up on the implementation of audit recommendations.
- Monitor implementation of action/corrective action plans relative to both internal and external audits and report back to the Chief of Party and lntraHealth Headquarters
Education/Experience required
Master's degree in administration, finance or similar field and at least 8
years of experience in financial and administrative management with
organizations which manage international projects, or a Bachelor's
degree and at least 12 years of experience in financial and administrative
management with organizations which manage international projects.
Demonstrated ability to analyze financial data, create and track budgets,
set up and maintain financial management systems, and experience with
financial/accounting software.
Experience in financial. administrative and grants management of donor—funded
projects. preferably on large and complex USAID projects.
Certification with a local accounting professional body and extensive knowledge
of Ugandan financial laws and regulations
Demonstrated diplomatic and interpersonal skills and ability to manage staff
effectively in a complex and changing environment.
Proven ability to manage confindential matters discreetly and with the trust
and confidence of colleagues and clients.
Excellent written and oral communication skills in English.
Computer literacy in MS Office applications including Word, Excel,
PowerPoint, and Microsoft Outlook.
Mode of Application:
Applications are invited from suitably qualified Ugandans to fill the
following vacant post.
Applications should be addressed to
the HR & Administration Officer and should be sent by email to
jobs-uganda@intrahealth.org to be received not later than Friday 6thJune 2014.
Plot 203 Kawalya ,Kaggwa Close, Kololo,
P. O. Box 71050, Kampala, Uganda,
Tel: 0414-347 959 or 0312-266 194
Applicants should attach a current CV and photocopies of their certificates
and testimonials to their applications.
Total file size of attachments should not exceed 2M8.
Only short listed applicants will be contacted.
lntraHealth International, Inc. is an Equal Opportunity / Affirmative
Action Employer.
