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Jobs at Resiliency through Wealth, Agriculture, and Nutrition in Karamoja
(RWANU) - Uganda
RWANU promotes diversified
livelihoods strategies including linkages to market opportunities to ensure
long-term food security and resilience to food insecurity shocks. RWANU would
like to recruit for the following positions:
Position Title : Procurement Manager, Jobs in Uganda,
Reports to : Chief of Party
Organisation: Resiliency through Wealth, Agriculture, and Nutrition in Karamoja(RWANU)”.
Primary Location: Kampala with frequent travel to Karamoja
Education Level: Bachelor’s degree
Minimum Experience : 5 (Years)
Job Type : Full-time Employment
Brief Company Profile:
ACDI/VOCA is implementing the USAID-funded PL 480 Title II Development Food
Assistance Program entitled “Resiliency through Wealth, Agriculture, and
Nutrition in Karamoja (RWANU)”. The RWANU Program aims to reduce food
insecurity among vulnerable rural populations in selected sub-counties of
Amudat, Moroto, Napak and Nakapiripirit. The Program’s strategic objectives are
(1) improved availability and access
to food and
(2) reduced malnutrition in pregnant and lactating mothers and children
under five. The RWANU Program takes a preventive approach to reducing
malnutrition, focusing on the first 1,000 days of life when conditional food
rations will have the highest impact.
Position Description:
• Prepare and update procurement plans and work with HQ to adjust as
necessary, on a monthly basis.
• Research and keep abreast of USAID procurement regulations.
• Ensure adequate planning for procurements. Develop a calendar of
procurements to align with the procurement plan to ensure time for completion
of each procurement package. Work with the technical team in ensuring that
planned activities take into consideration programmatic needs and agricultural
seasons.
• Provide training to staff on procurement processes.
• Recommend, develop and implement new and improved administrative
procedures to streamline the procurement process; provide routine refresher
training to staff, both ACDI/VOCA and subrecipient, on processes, donor
regulations and A/V policies and procedures.
• Ensure that subrecipient procurements under the RWANU program are in
compliance with USAID rules and regulations. Identify potential procurements
which may require additional USAID approval (e.g., restricted goods) and work
with RWANU senior staff/HQ staff to obtain approvals in a timely manner.
• Coordinate with the Technical team and Procurement Committee on the
procurement of good and services, including but not limited to consultants.
• Prepare and finalize requisition forms and documentation for HQ approval,
as needed. Ensure that information is clear, and provide any justification for
variances from normal procurement procedures and/or the procurement plan.
Ensure specifications and methods of evaluation are clear for RFQs/RFPs, etc.
• Oversee the procurement process, including release of solicitations, and
response to questions. Serve as the Point of Contact for all solicitations.
• Ensure that appropriate contractual mechanism is used, which can mean
working with the grants department/staff.
• Lead the review process including setting up the evaluation committee and
required documentation, and ensure that selections are made based on criteria
set forth in the solicitation and free of conflict of interest, and the
selection justification is clearly documented and explained in one place within
the procurement documentation (negotiation memo or other document).
• Prepare and finalize purchase orders or contracts for goods and services
and other associated documentation necessary for review and approval by the
supervisor. Work with headquarters staff on finalization of any procurements
which exceed in-country authorizations.
• Prepare consultant agreements and contracts. Liaise with the PC /
Technical Team in preparation of supporting documents for consultancy services
and ensure the necessary documentation is completed on a timely manner and
forwarded to Finance department for payment.
• Track status of procurements and ensure completion in a timely manner.
• Liaise with USAID EXO office for, tax exemption for procurements.
• Collect lessons learned and best practices for procurement to streamline
processes and create efficiencies
• In liaison with RWANU Senior Management develop and maintain a list of
vendors where possible and update the vendors’ source list at least
semi-annually to ensure competitive prices and offers.
• Keep electronic and physical copies of executed procurement documents for
reference and ensure all purchases are supported by appropriate documentation
to facilitate review/audits
• Maintain an inventory log of ACDI/VOCA assets and conduct quarterly
inventory of all ACDI/VOCA property in coordination with the Logistics Manager.
QUALIFICATIONS
Bachelor’s degree or equivalent in project management, international
development, business management, finance or international business and a
minimum of 5 years’ experience that demonstrates the required knowledge, skills
and abilities.
COMMUNICATION SKILLS:
• Ability to prepare procurement packages with the necessary level of
detail.
• Capable of representing ACDI/VOCA effectively to other organizations,
including briefing and debriefing employees/consultants/volunteers.
• Demonstrated ability to effectively present information and respond to
questions.
OTHER SKILLS AND ABILITIES:
• Proficiency in Microsoft Word and Excel.
• Ability to research and interpret complex government regulations,
including USAID.
• Ability to maintain confidentiality.
• Ability to define problems, collect data, establish facts, and draw valid
conclusions, and present findings verbally and in writing in a clear, concise
manner.
• Ability to function in a cooperative, team-based environment.
• Ability to establish effective professional relationships with coworkers.
• Ability to anticipate programmatic needs, recognize office maintenance
needs and provide service and support to field offices.
• Ability to demonstrate discretion, judgment and professionalism.
• Excellent time management and organization skills, dependability, and a
strong work ethic.
• Ability and willingness to travel to Karamoja approximately 50% of the
time.
Mode of Application:
Interested candidates who meet the above requirements should send
their applications (only by e-mail) addressed to the Human Resources
Manager attaching their application letters and CVs to jobs@acdivocaug. biz
not later than 09th May 2014.
Women are encouraged to apply as ACDI/VOCA is an equal opportunity
employer.
While we thank all applicants for their interest, only those shortlisted
for interviews will be contacted.
