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Position Title: Programme Manager - Uganda
Reporting to: Country Director (CD)
Contract Type: Fixed term
Organisation:Trócaire
Contract Duration: 2 years
Grade and Scale: Programme Manager
Location : Kampala, Uganda
Job ID: #640538
Organisation: Trócaire Background Information:
Trócaire is one of Ireland’s leading
agencies working for global justice and promoting human development. Trócaire
has had a presence in Uganda since 2005. Currently, Trócaire works in
collaboration with local partners to deliver three programmes. These are a
Governance and Human Rights Programme; a Gender Programme; and a Livelihoods
Programme. The geographic focus of the programmes is Northern Ugandan.
Trócaire’s programmes in Uganda are managed by a small country team based
in the office in Kampala with regular travel to Northern Uganda.
Background to the Role: The purpose of the country unit in Trócaire’s
structure is to deliver results for poor people, achieving change through
development, humanitarian and advocacy work which empowers poor and
marginalised people to take increased control over decisions that affect their
lives and to improve the quality of their lives, in the particular countries
where we work. The country is also responsible for contributing to the
achievement of Trócaire’s overarching goals in relation to international advocacy,
campaigns, communications, fundraising and marketing.
The Programme Manager role is a new role, responding to a strategic
decision to deepen Trócaire’s investment in programme quality management at
country level.
Managing: (Individuals/Team) 3 Programme Officers
Purpose of the Role The Programme Manager is responsible for ensuring the
effective delivery of strong thematic programmes, that meet internal and
external programme quality demands; that are in line with Trócaire’s policies;
that incorporate research and innovation; and that inform policy and advocacy
work locally and internationally. The Programme Manager will actively engage
with the three programmes in Uganda on a day to day basis to include hands on
support to, and capacity building of Programme Officers in order to deliver on
these responsibilities.
The Programme Manager will also play a key role in ensuring we maintain a
healthy funding base for programmes in Uganda.
Key Duties & Responsibilities
Programme Development and Management
This will involve working with and supporting Programme officers to:
• Deliver a Portfolio of Country Programmes that respond to the local
context within the framework of the Uganda Country Strategy Paper.
• Ensure that Trócaire in Uganda has a clearly identified niche in terms of
programme interventions and that Trócaire’s added value in terms of what we
contribute to partners’ work is clear.
• Ensure that different thematic areas of work are mutually reinforcing and
contribute collectively to the achievement of country-level outcomes.
• Ensure that the programmes in Uganda contribute to the organisational
policy priorities and deliverables. (based on the Strategic Framework).
• Ensure that the programmes are strategic; promoting policy and advocacy
work, research and innovation.
• Ensure that all programmes effectively mainstream gender throughout the
Programme Cycle.
• Ensure there is constant and open communication between the Country
Programme team and the Programme teams in HQ. This includes facilitating
regular meetings with the relevant Programme Teams and the Strategic Impact
Unit in Head Office to ensure all programmes are adhering to the PMAG and that
support is given as required. This should also facilitate joined up thinking
and learning that can contribute towards organisational goals and priorities.
• To identify and develop learning within programmes and facilitate the
sharing of this learning with partners, across programmes and externally as
appropriate.
• Ensure regular communication with the Institutional Funding Unit in HQ to
guarantee all programmes meet the requirements of back donors and that relevant
support is given to POs as needed to meet these requirements.
Specific to Programme Design:
• Provide technical support to Programme Officers to ensure that all
programmes are designed, implemented, monitored and evaluated within the
Trócaire Programme Management and Accountability Framework.
• Provide the necessary support to Programme Officers to undertake analysis
(contextual/poverty/ power etc.), to inform appropriate programme strategies,
location and target population.
• Ensure/ support the Programme Officers to ensure that all programmes
carry out an explicit gender analysis as a core element of programme design and
ensure that the issues emerging from this analysis are addressed in the
programme strategies and monitoring framework.
• Ensure that the Programme Officers have access to all of the technical
support required to carry out programme baselines. This includes supporting the
process of identifying appropriate consultants and other technical support
where necessary.
• Ensure that gender and HIV are effectively mainstreamed in the chosen
programmes in Uganda and that the technical knowledge and support is provided
to partners to ensure this is done in a meaningful and effective manner.
• Ensure that HQ-based Programme Teams are aware of and engaged in the
programme design process and that advice from the Programme Teams is taken
account of.
Specific to Programme Implementation and Monitoring:
• Ensure that all programmes are being implemented with an M&E
framework that clearly articulates the monitoring and evaluation system for the
programme, including regularity of monitoring visits by the Programme Officer.
• Establish a standardised reporting system for all programme partners in
Uganda, in line with organisational policy and any institutional funding
requirements.
• Establish a regular programme review process with each of the Programme
Officers to ensure that programmes are on track and challenges are dealt with.
• Assist Programme staff to deliver high quality Annual Programme Reviews
that provide clear evidence of progress on an annual basis and that can be used
for programme management, internal reporting and reporting to donors (e.g.
Irish Aid).
Specific to Programme Evaluation:
• Ensure that all programmes are evaluated according to Trócaire’s
evaluation policy and that learning from evaluations is incorporated into new
programme designs.
• Support Programme Officers to ensure that the evaluation process is a
reflective process, that allows POs to critically reflect on their programme.
• Promote evaluation methodologies that foster internalisation of learning,
and where possible promote elements of peer review and evaluation including
with Partners.
• Together with POs identify relevant thematic working groups, networks and
learning forums at National (and possibly International) level in which the POs
can participate in order to improve programme and advocacy impact.
Humanitarian Programme Management
• Ensure that Uganda has identified Strategic Humanitarian Response
partners who will lead a response in case of emergency.
• Ensure the preparation of contingency plans and preparedness plans at
country level
• Take the lead in managing a Humanitarian Response as/when necessary, or
jointly lead the management of a response, by arrangement with the CD and
Humanitarian Manager
Human Resource Management
• Line Manage 3 Programme Officers, ensuring that all are clear on the
change to which they are contributing and on their roles and responsibilities.
• Support, mentor and coach the POs as part of their professional development
and to help them to be highly effective in their work.
• Work with the Finance and Admin Manager to ensure that the Programme’s
Finance Officer is supported to work as a member of the Programme Team, as well
as the Finance Team.
• Implement an effective performance management system in line with
organisational policy.
• Establish a team approach to programming, ensuring that Programme
Officers work together to share learning and to exchange skills.
• Foster a culture of peer support and constructive engagement amongst the
Country Programme Staff.
• Establish regular team meetings to ensure that Programme Staff are
familiar with each other’s work and to facilitate rolling out of organisational
programme processes and policies within the Country Team.
• Ensure that all programme staff complete an induction process that equips
them to confidently and effectively deliver on their role.
Financial and Admin Management
• As a member of the Country Management Team, support the CD and FAM to
develop annual country budgets and participate in regular reviews as agreed
with the CD.
• Establish monthly team meetings together with the Finance and Programme
Officers to develop programme budgets and to review and monitor expenditure of
all Programme Partners.
• Plan with the Finance and Admin Manager to ensure that the Programmes
Finance Officer makes regular visits to all Programme Partners to review
systems and financial management and to provide support to partners in line
with Trócaire’s Partner Governance and Finance Policy.
• Provide the necessary support to the Finance/Programme officers to take
appropriate actions if problems with financial management or organisational
governance are identified.
• Ensure that finance/programme officers are familiar with internal, and
where relevant external (e.g. back donor), financial management guidelines and
policies, including fraud policies, and that these are adhered to.
• Ensure that all programme financial reports are produced in a timely
manner and to a high standard.
• Establish a system of ongoing communication with the Finance and Admin
Manager to co ordinate the workplan of the Programmes Finance Officer and to
ensure that the Finance Manager is aware of all relevant issues related to
partner and programme finance.
Partner Relationships and Support
• Ensure that the Partnership Policy guides Trócaire’s engagement with
partners in Uganda and that all Programme Officers are familiar with and
implement the policy.
• Support Programme Officers and the CD to develop a Partner Capacity
Building Programme with and for all partners in Uganda. This should be
developed using the Trócaire Partner Capacity Building Framework and should
have a corresponding monitoring and review element for each partner.
• Provide the necessary support to Programme Staff to ensure that all
necessary capacity assessments are carried out and analysed prior to entering
into any new partnerships.
• Co-ordinate with other Caritas/CIDSE/other like-minded agencies who are
funding partner organisations, in order to avoid any duplication of work in any
areas, reduce transaction costs for partners and to collaborate on capacity
building, programming or advocacy initiatives.
• Develop and implement a Country Strategy and action plan in relation to
Safeguarding Programme Participants.
• Develop and implement a Country Strategy and action plan in relation to
Accountability, as part of Trócaire’s HAP commitments.
Institutional Funding (IF)
• Support the CD (and IFO where relevant) to develop, implement and review
an Institutional funding Strategy for Uganda
• Support the CD in identifying possible funding opportunities in-country.
• Provide technical support to the Programme Officers in developing IF
proposals and ensure timely reporting for all IF.
• Ensure that POs provide the necessary support to partners to meet donor
reporting and compliance requirements and that IF support is available if
necessary.
• Ensure effective management of IF, including cost recovery for legitimate
core Trócaire costs at country and HQ levels.
Policy, Advocacy and Communications
• Support the CD and the POs to pro-actively drive an evidence-based agenda
around advocacy at country level (and internationally where appropriate).
• Support the CD and POs to respond to organisational needs for materials,
or to host visits, related to organisational level policy, advocacy, campaigns,
development education, fundraising and communications.
Risk management
• Take responsibility for Risk Management at a programme level, ensuring
that POs have the capacity to analyse and respond to risk at project and
programme levels and that programme level risks are captured and managed as
part of a country risk management strategy.
Other Duties and Responsibilities
• Fulfil other reasonable duties and responsibilities, as requested by the
Country Director, including deputising for the CD when necessary or
appropriate.
The ideal candidate will have:
Qualification
• Third level qualification in Development, Humanitarian or related field
of study.
• Post-graduate qualification in a relevant area, or significant experience
beyond that outlined below.
Experience
• Significant demonstrable experience in the management of development
programmes of substantial scale;
• In-depth understanding of programming in a partnership model, working in
a partnership-based NGO;
• Sound and up to date knowledge of development concepts, methodologies and
techniques, including results based management, rights based approach and
participatory methodologies;
• Demonstrable experience of promoting gender equity through programming
and within an international organisation;
• Demonstrable experience of working to attract institutional donor funding
and of managing large and complex donor grants;
• Solid experience of managing teams in a multi-cultural environment and
playing a leadership role in ensuring cohesiveness, inclusion and development
of staff at all levels;
• Experience of working in a faith-based organization;
• Experience of working with management information systems.
Skills
• Excellent leadership skills;
• Ability to motivate staff to align behind a shared vision and objectives;
. Demonstrated ability to think strategically and to develop and implement
a clear country level strategy in the context of organisational strategy;
• Demonstrated ability to manage multi-cultural teams of national and
international staff well, and to implement performance management effectively;
• Ability to coach and help others develop in their professional lives;
• Excellent interpersonal and relationship management skills and
demonstrated ability in using these with internal stakeholders (Trócaire staff
in different locations) and external stakeholders (partners, Church, donors,
host government etc.);
• Demonstrated ability to manage budgets and financial systems on a
significant scale, in development and humanitarian contexts;
• Highly organised, with excellent planning, prioritisation and
problem-solving skills;
• Excellent verbal and written communications skills
• Competent in Microsoft packages (Word, Excel);
• Fluency (written and spoken) in English;
• A full driving licence.
Qualities
• Understanding of, an empathy with , the role of the Catholic Church in
development
• A strong commitment to the work of justice and an empathy with the ethos
and work of Trócaire.
• Ability and willingness to travel within country and internationally
including travel to HQ in Ireland.
Closing date: 13 Mar 2014
How to apply:
For more information about the job opportunity refer to the link below;
Please apply through Trocaire website; www.trocaire.org/jobs
