Resources Management Officer Vacancy at IOM - International Organization for Migration in Kampala,Uganda

Position Title: Resources Management Officer
Organization:IOM - International Organization for Migration
Duty Station: Kampala, Uganda
Grade:P-3
Type of Appointment
Official, Grade P3:

Fixed term, one year with possibility of extension: As soon as possible
Closing Date : October 25, 2013

Reference Code : VN 2013/45 (O) - INT

Established in 1951, IOM is the leading inter-governmental organization in the field ofmigration and works closely with governmental, intergovernmental and non-governmentalpartners. IOM is dedicated to promoting humane and orderly migration for the benefit of all.It does so by providing services and advice to governments and migrants.IOM has a proactive recruitment policy to increase the representation of nationals of non-represented member states.

Qualified applicants from the following countries will befavorably considered:Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Cambodia, Cape Verde,Cameroon, Central African Republic, Comoros, Cyprus, Czech Republic, Djibouti, ElSalvador, Gabon, Gambia, Guyana, Holy See, Israel, Jamaica, Kyrgyzstan, Lesotho,Libya, Luxembourg, Madagascar, Maldives, Malta, Moldova, Montenegro, Micronesia,Mongolia, Namibia, Nauru, Niger, Nigeria, Papua New Guinea, Paraguay, Republic ofCongo, Rwanda, Saint Vincent and the Grenadines, Seychelles, Slovenia, Somalia, SouthSudan, Suriname, Swaziland, Timor Leste, Togo, Trinidad and Tobago, Vanuatu,Venezuela, YemenApplications from qualified female candidates are especially encouraged.

Context:

Under the direct supervision of the Chief of Mission (COM), in close coordination with theRegional Resources Management Officer (RRMO) and in cooperation with the Departmentof Resources Management (DRM) and relevant units at Headquarters (HQs) as well as theAdministrative Centres in Manila and Panama, the successful candidate will be responsibleand accountable for managing the budgetary, financial, human resources and administrativefunctions of the Mission.

Core Functions / Responsibilities:

1. Monitor and oversee the financial management for all activities in the country includingthe oversight of financial expenditure and accountability; undertake financial analysisof projects in the Mission.

2. Coordinate the preparation of donor financial reports in accordance with IOMregulations and established procedures.

3. Supervise management of the treasury by forecasting cash flows according toactivities in the country and ensuring daily control of funds disbursed; ensure funding isreceived in accordance with donor agreements. Maintain appropriate internal controlsto safeguard the Organization's assets, control cash and prevent fraud.

4. Prepare annual budget for the Mission, oversee budget control process and analyzevariances between budget and actual expenditures. Assist in the preparation ofbudgets for new programmes.

5. Review and approve budget for new projects within the Mission as well as the annualbudget.

6. Inspect payroll versus budgets, ensuring that salaries are correctly allocated toprojects consistent with IOM's projectization criteria.

7. Produce permanent instructions and procedures to complement or to adapt thegeneral instructions of IOM, taking into consideration the volume of activities, staffingand the constraints and specific needs of the region, namely in the areas of generaladministration, finance and human resources.

8. Assist COM in managing the human resources function and make recommendationson recruitment, retention, promotion, and separation of local staff. Interpret and applyHuman Resources (HR) policies, rules and regulations and make recommendationsfor resolving difficult or sensitive cases.

9. Supervise and train staff on IOM's administrative/financial policies and procedures;evaluate regular financial reports and take action to resolve anomalies and unusualtrends.

10. Supervise the procurement and logistic services, including contracts with suppliers ofgoods and services and related administration authorities.

11. Oversee the management of the fleet of vehicles and maintenance of buildings as wellas the functioning of all support services at the Mission.

12. Coordinate the security of the facilities and personnel, training of security staff andcoordination with the United Nations (UN) security cells; ensure that all reasonablemeasures are taken in regards to security of the office premises and equipment.

13. Liaise with relevant units at HQs as well as relevant external counterparts with regardto the financial and administrative activities of the Mission; report regularly on thefinancial situation of the Mission and provide other information as necessary.

14. Support and offer guidance to other units (programmes and sub-offices) on mattersrelated to IOM administrative issues, local institutions and regulations and humanresources problems with a view to increasing their effectiveness.

15. Perform such other duties as may be assigned.

Required Competencies

Behavioural

a) takes responsibility and manages constructive criticism;

b) works effectively with allclients and stakeholders;

c) promotes continuous learning; communicates clearly;

d) takes initiative and drives high levels of performance management;

e) plans work, anticipates risks, and sets goals within area of responsibility;

f) displays mastery ofsubject matter;

g) contributes to a collegial team environment;

h) creates a respectfuloffice environment free of harassment and retaliation and promotes the prevention of sexualexploitation and abuse (PSEA);

i) incorporates gender-related needs, perspectives, andconcerns, and promotes equal gender participation;

j) displays awareness of relevanttechnological solutions;

k) works with internal and external stakeholders to meet resourceneeds of IOM.

Technical

a) effectively applies knowledge of multiple financial disciplines to monitor and manage thework of staff;

b)effectively applies knowledge of relevant financial discipline;

c)develops/ follows internal control procedures to prevent fraud and mismanagement;

d)ensures application of institutional financial policies and guidelines;

e)advocatesincorporation of financial considerations into processes and procedures;

f) effectivelyapplies knowledge of relevant Human Resources theories and practices, and recognizestheir application within existing IOM processes;

g) delivers Human Resources solutionscustomized to the needs of IOM;

h) anticipates and understands internal and externalissues and opportunities that may impact the human resources landscape of IOM;

i)adapts best Human Resources practices to the requirements of IOM to facilitate theachievements of strategic objectives.

Required Qualifications and Experience
a)completed advanced university degree from an accredited academic institution in Accounting or Business Administration, with a professional certification as charteredaccountant or certified public accountant;

b) five years professional experience (or sevenyears of experience for candidates holding a first level university degree) in financialmanagement, accounting and budgeting;

c)good knowledge of human resourcesmanagement;

d) experience in liaising with governmental and diplomatic authorities aswell as with international institutions;

e) familiarity with financial oversight and publicadministration;

f) knowledge of International Public Sector Accounting Standards (IPSAS)and SAP highly desirable;

g) audit experience highly regarded.

LanguagesFluency in English is required. Working knowledge of other UN languages an advantage.

NOTE: Appointment is subject to funding confirmation.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitmentsystem, by October 25, 2013 at the latest, referring to this advertisement.

For further information, please refer to:http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.htmlIn order for an application to be considered valid, IOM only accepts online profiles duly filledin and submitted with a cover letter not more than one page specifying the motivation forapplications.

Only shortlisted candidates will be contacted. You can track the progress of your applicationin your personal application page in the IOM e-recruitment system.

Posting period:From 04.10.2013 to 25.10.2013Requisition: VN 2013 45 (O) - Resource Management Officer (Grade Equiv.P3) - Kampala, Uganda(54519539) ReleasedPosting: VN 2013 45 (O) - Resource Management Officer (Grade Equiv. P3) - Kampala, Uganda(54519544) Released
Closing Date: Friday, 25 October 2013
How to Apply
http://unjobs.org/vacancies/1381092282782