Posts
Post
Title: Administrative Secretary
Organization:
Dairy Development Authority (DDA)
Location:
Kampala
Reports
to: Senior Human Resource Officer
Background
Information:
Dairy Development Authority (DDA) is a
Semi¬Autonomous Agency under the Ministry of Agriculture,
Animal Industry and Fisheries
(MAAIF). It is established under the Dairy Industry Act of 1998. Its Mission is
'To provide dairy development and regulatory services that will ensure
increased production and consumption of milk, sustainable and profitable dairy
industry sector; contribute to economic development and improved nutritional
standards in Uganda".
In order to effectively fulfill its mandate,
the Authority would like to fill the above position
Purpose
of the Job:
To provide secretarial, management and office
services to the Authority knowledge administration
Key
functions
· Typing
correspondence, formatting and editing reports and letters such as letters,
office memos, circulars and other office communication.
· Dealing
with incoming email, receive and relay telephone messages and fax messages.
· Receiving
and directing visitors, clients/ customers to the offices, taking telephone
calls, responding to routine inquiries and operating office equipment.
· Filing
and keeping custody of office documents, reports, correspondence maintaining
and updating office records and information.
· Receiving,
sorting, registering and routing office correspondence to action centers, as
well as recording incoming and dispatching outgoing mail.
· Devising
and maintaining office systems, including data management and filing.
· Arranging
travel, visas and accommodation and, booking flights, hotels, travel documents,
transportation and expense claims.
· Assist
in the planning and preparation of meetings, seminars, conferences and
conference calls.
· Screening
phone calls, enquiries and requests, and handling them appropriately.
· Organizing
and maintaining diaries and making appointments.
· Provide
comprehensive secretarial, administrative and personal support to top
management.
· Taking
dictation and minutes.
Qualifications
& Experience
· Must
possess a degree in Secretarial studies, Office Management and any other
related field.
· Must
have thorough knowledge and skills in relevant computer software application packages
such as Microsoft Word, Excel, Internet online services, etc
· At
least 2- years of relevant experience.
· Excellent
Communication and interpersonal skills.
· Ability
to prioritize workload and maintain confidentiality.
· Proficient
in Microsoft packages and webmail software applications.
How
to apply:
Interested applicants who meet the specified
job requirements should submit their application forms, up to date curriculum
vitae and photocopies of academic credentials to the address below, addressed
to the undersigned.
Executive Director
Dairy Development Authority (DDA) Plot 1, Kafu
Rd. Kampala
P. O. 34006, Kampala
Tel: 0414-343883/0414-343981/2
This advertisement can also be found on DDA
website at: www.dda.or.ug
Closing
date: 25th October, 2013 before 5.00pm.
