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Applications are invited from suitably qualified candidates
for the post of Administrative Assistant at the Centre for Research in
Transportation Technologies (CRTT) Makerere
University.
Position:
Administrative Assistant
Organisation: Centre
for Research in Transportation Technologies (CRTT) Makerere University
Location: Kampala.
a) PURPOSE OF THE
POSITION
The Administrative Assistant is responsible for providing
administrative and clerical services in order to ensure effective and efficient
operations of the CRTT.
b) QUALIFICATION AND
EXPERIENCE
A Minimum of a Bachelor’s Degree with a post graduate
diploma in EITHER Administration, or Human Resource Management, Project
Planning and Management, is required. Candidates with MBA will have an added
Advantage.
c) ROLES AND
RESPONSIBILITIES
i. Assist with all aspects of administrative management,
directory maintenance, logistics, and storage;
ii. Manage inventory of CRTT assets, supplies and consumables,
monitoring critical levels of stocks;
iii. Plan, Schedule and coordinate meetings, interviews,
events, exhibitions and other similar activities;
iv. Create and maintain electronic and manual records
v. Coordinate repairs and maintenance of office equipment
and general cleanliness;
vi. Take charge of Board and Committee meetings;
vii. Prepare reports, disseminate information, dispatch
minutes, memos and letters;
viii. Requisition, maintain and account for financial and
other resources under his/her care;
ix. Supervise staff and ensure harmonious working
relationship amongst staff under his/her care;
d) KNOWLEDGE, SKILLS
AND ABILITIES
i. Knowledge
The candidate must have proficient knowledge in the
following areas:
- Knowledge of office administration and bookkeeping
procedures;
- Familiarity with management and implementation of Projects
funded by Government of Uganda and donors.
ii. Skills
The candidate must demonstrate the following skills:
- Excellent interpersonal skills
- Team building skills
- Analytical and problem solving skills
- Decision making skills
- Communications skills
- Organizational skills
- Computer skills including the ability to operate
spreadsheets and word processing programs
- Ability to maintain a high level of accuracy and confidentiality
of administrative and financial information
- Relationship management skills
- Time management skills
iii. Personal
Attributes
The candidate must also demonstrate the following personal
attributes:
- Honesty and trustworthiness.
- Cultural awareness, sensitivity and flexibility while
demonstrating sound work ethics.
e). EXPERIENCE
Two years relevant work experience.
f). SALARY:
Attractive
g). CONTRACT TERMS
Two Years renewable contract subject to positive performance
appraisal report
How to Apply:
Interested candidates should submit their applications,
Curriculum Vitae, Certificates and Transcripts (3 copies each set) giving full
details of applicants’ education, qualifications, work experience, present
salary and names of three referees, plus their postal addresses to the address
below. Applicants should make sure that at least two referees have forwarded
references in support of the applicants.
Applications should be delivered to the Employment
Division, Room 406, Top Floor, Main Building, Makerere
University, and addressed to:
The Director
Human Resources
P.O.Box 7062
Kampala.
Closing Date:
22nd /7/2013
