Support Officer, Career Opportunity in Uganda, Jobs in Uganda,

Position Title:Program Support Assistant

Duty Station: Soroti District

Reference: 753-10N29005

Employment Type:Full Time Permanent

Reports to:Regional Operations Manager

Application Deadline:03-Apr-15

To provide administrative support, customer care, ensure a clean office premises and timely provision of refreshments to the program team in line with WV policies and standards.

Description of main Duties and responsibilities:

·         Logistics and administration support

·             Screening incoming telephone calls, mails, inquiries, and requests and handling them as appropriate, including relaying accurate and timely messages and answering of queries.

·             Managing a filing system for record control of key documents in the region/Cluster.

·             Provide logistical support and back-up in the planning of meetings and workshops

·             Maintaining supplies/logistics inventory and preparing requisitions for office supplies and equipment.

·             Related support including secretarial duties as required such as timely printing, photocopying and binding of documents.

·             Ensure that Pader office is kept tidy and clean.

·             Taking and preparing minutes of Devotions and other assigned meetings and distributing (as may be applicable)them to members within 7 days after the meeting,

·             Providing weekly schedules indicating who is travelling where

·             Support the P&C Officer in administrative duties including tracking of staff vacations and other benefits e.g. medical insurance forms/cards.

·             Maintenance of the Field Office Team House and Kitchen at the highest standards of health and safety

·             Maintain and communicate to the Program Manager and Program staff a servicing schedule for Office Equipment

·             Related support to other projects as required such as timely printing and binding of proposals, project introduction letters for district leaders etc.

·         Support to Pader Field Office staff

·             Providing information and guide staff on administrative processes, procedures and requirements.

·             Facilitate and support staff on logistical and administrative requirements such as travels, follow up on requisitions, etc on regular basis.

·             Support ROM and P&C (Regional PSA) on follow-up of internal communications and actions.

·         Support Field Office meeting/forums

·             Support in developing calendar/s of key events.

·             Support planning of the events.

·             Follow up on meeting invitations through emails and phone calls as maybe appropriate.

·             Planning for and managing logistics for the field office meetings and other forums such as workshops and reflection/ learning events.

Reporting

    Following up on behalf of the Project Manager with Project Officer, DM&E Officer and Driver on submission of monthly reports.

    Following up with responsible staff on status implementation of key action points and decisions from meetings.

Qualifications:

·         Education/Knowledge/Technical Skills and Experience

·             A Degree in Office Management, Education or its equivalent

·             Must be computer literate

·             Experience of at least 2 years in a similar role

·             Excellent verbal and written communication skills

·             Ability to work with minimal supervision

·             Demonstrates teamwork

·             Track record demonstrating high integrity, reliability and dependable

Mode of application:

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Only Ugandan Nationals are encouraged to apply