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Jobs at Marie Stopes Uganda,Jobs Vacancy in Uganda
We are seeking ambitious,
experienced and driven candidates to fill the positions below.
Position Title:Grants & Contracts Manager
Reporting to: Senior Manager; Grants & Contracts
Organization: Marie Stopes Uganda (MSU), Jobs in Uganda,
Primary Location:MSU Support Office Kampala
Education Level: Bachelor’s degree OR Diploma
Job Type : Full-time Employment
Brief Company Profile:
For over 20 years, Marie Stopes Uganda (MSU) has been working to provide
voluntary family planning (FP) services to thousands of men and women across
the country. MSU is the largest, most specialized private FP and reproductive
health (RH) organization working in every district of Uganda with approximately
30% of modern contraceptive market share. 90% of our clients are women living
in rural and underserved areas where health services, particularly family
planning are not readily available. MSU is a key implementing partner of the
Ministry of Health, particularly the division of Reproductive Health at
Central, Regional and District levels. MSU receives funding from USAID, UKaid,
UNFPA, the Dutch Government, Bill and Melinda Gates Foundation as well as
private foundations.
Key Roles and Responsibilities
1. Deliver projects in accordance with agreed performance indicators
·
Work with RM&E and programme
teams to ensure project indicators are well drafted at project inception
·
Put clear, high quality plans in
place for selected projects to enable successful performance vs targets,
including log frames, GANNT charts, work plans, marking plans etc.
·
Ensure indicators are
renegotiated internally and externally, where changes are necessary
·
Work with managers and other
programme staff to ensure operational activities are always focussed on project
indicators
·
Hold regular review meetings in
conjunction with the programme team and other relevant staff to review
indicators against actual numbers
·
Ensure the M&E framework is
correctly aligned with contractual requirements
·
Hold quarterly project meetings
to ensure broad cross functional understanding of projects, and progress
against targets and budgets
·
Actively participate in programme
performance review meetings
·
Identify early warning signs, and
recommend interventions
2. Ensure projects are implemented to budget
Work with project accountants to
ensure progress versus budget is always tracked
Hold regular budget review
meetings with programme staff so that all key staff understand their
performance vs. budget and develop action plans for any shortfall
3. Deliver reports to donors in accordance with contractual requirements
·
Deliver on-time, MSU-led quality
donor reports which instil donor confidence.
·
Collate agreed inputs in good
time, to enable the creation of high quality draft documents
·
Manage the report review process,
including timorous liaison with MSI
·
Respond to donor feedback on
report format and content in a timely manner
4. Maintain a library of current contractual documentation
·
Maintain a paper file containing
all contract documentation (until 7 years after expiry date), including all
amendments
·
Maintain a soft file of all
scanned primary documentation including the grant agreement and annexes for
access by managers
·
Maintain a well indexed file of
all grants under his/her management with pre-contractual documentation,
including proposals, concept notes, BAFO questions and responses, and
clarifications
5. Donor compliance
·
Remain fully conversant with
contractual documentation
·
Ensure all operational activities
are donor compliant
·
Hold regular training sessions
for staff on donor compliance issues, issuing relevant material where required
·
In liaison with the project
accountants and internal auditor, maintain a library of project documentation
under his/ser management, including all waivers, minutes and evidence of donor
compliance
6. Integration with other teams and key individuals
·
Sustain a close and collaborative
partnership with programme staff in the support office and field, so that
project deliverables remain a focus of operational activities.
·
Work productively with the
Research, Monitoring & Evaluation team to ensure that programme activities
serve the indicators in MSU's M&E framework
·
Coordinate constantly with the
Finance team, to ensure projects are delivered to budget.
·
Be an agent of change in the
organisation, disseminating new evidence and always challenging received
wisdom, systems and practices.
7. External relations activities
Attend relevant donor meetings to
serve grants management purposes as required
Ensure that quick, responsive and
high quality support and information is provided to key external actors.
Education and Experience
·
Masters or equivalent in a
relevant discipline
·
Degree in social Sciences, Public
Health or related discipline
·
At least 5 years' experience
managing grants in the not for profit sector
·
Experience in donor reporting
with a non for profit organization
·
Experience managing reproductive
health projects
Desired skills, abilities
·
Knowledge of Family Planning,
·
Ability to work well with others
in team environments;
·
must be able to satisfy
stakeholders;
·
should be able to work in
deadline driven/results orientated atmospheres
·
Able to think strategically
·
Advocacy skills: able to
influence stakeholders through effective communication in a demanding external
environment.
·
Perfect and effective written and
verbal communication in English is essential.
·
Able to multi-task and
efficiently manage competing priorities
Mode of Application:
Please send a CV and Cover letter by email to
jobs.application@mariestopes.or.ug / jobs@mariestopes.or.ug or
post to the Senior Manager, People
and Development,
Plot 1020, Kisugu-Muyenga,
P.O Box 10431, Kampala-Uganda,
quoting the position title by 6.pm
on Friday 23rd May, 2014.
Marie Stopes Uganda is an equal
opportunities employer committed to fostering a diverse workforce.
Marie Stopes Uganda is thankful to all applicants for their interest but
only candidates who meet all requisite criteria and are short listed will be
contacted.
