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Job Title: Finance Director
Organisation: Marie
Stopes Uganda
Base Station: Kampala
Reporting to: Country Director
Duration of Contract: 2 years.
Background
Information:
Marie Stopes Uganda (MSU) is a marketing focused,
results-oriented social business that uses modern management and marketing
techniques to provide family planning and reproductive healthcare across every
district of Uganda. We aim to contribute 15 points to Uganda's contraceptive prevalence
rate by 2015, saving and improving many thousands of Ugandan lives.
For over 15
years Marie Stopes Uganda (MSU) has prided itself on providing a wide range of
high quality, affordable and client-centred services to men, women and young
people. Our 340 team members work in every district of Uganda and provide
approximately 35% of all modern contraception, the majority of which is
delivered in hard to reach and remote areas. In 2012, MSU generated over 1.1
million Couple Years of Protection and provided quality services to over
350,000 Ugandans.
Key Roles and
Responsibilities
Departmental
leadership:
Provide overall
leadership and guidance to the Finance department to ensure strong team moral
e, excellent coordination and enhanced productivity.
Ensure effective
coordination between Finance team members and MSU service delivery channels
Participate in
donor proposal processes as required
(led by CD and Senior Manager External Relations)
Provide specific
support to track and support Power of 10 strategic processes in the context of
Business Planning and budgeting, ensuring optimal use of programmatic resources
for strategic business objectives.
Represent the
Department at SMT and Executive Team level, providing a good platform for
dissemination of Departmental work and ideas
Provide and
facilitate ad hoc technical support to other MSI programmes as appropriate
Financial Management:
Oversight of the
Finance Team to ensure;
- MSU complies fully with MSI's finance policies and procedures, which are reflected in a complete and well disseminated MSU finance manual.
- MSU is consistently increasing surplus generation in a designated number of cost centres
- Efficiency measures are introduced and impact monitored
- MSU can finance all of its activities and all of MSI's direct and indirect costs.
- A cash flow model is in place and it correctly projects optimal cash flow at all times.
- MSU demonstrates high level of compliance with MSI standards for financial controls including a very low risk situation reflecting recommendations of the Risk and Audit Committe.
- MSU has prepared business plans including well designed financial budgets for projects and for the programme. They are uploaded to SUN, signed off by MSI and accurately reported against. There is a rolling forecast to update those plans on a regular basis.
- MSU consistently scores 100% on the Financial Reporting scorecard
- Proactive advice to team members regarding project budgeting, to enable sensible decisions are made regarding work planning and use of resources.
- Ensure budget holders understand and are able to manage yearly budgets.
- Manage recruitment, performance monitoring, team motivation, and talent development within the Finance department, in coordination with the Senior PD Manager
- Ensure all individuals and teams have KPIs related to clear and achievable team work plans, and that performance appraisals are conducted on that basis
- Directly manage and supervise the performance of the Senior Finance Manager in line with MSU's performance management system
- Submit monthly and quarterly financial reports to MSI London according to agreed timetable.
- Submit financial reports in donor specified format according to agreed timetable.
- Ensure budget proposals to donors reflect the financial structure of the organisation minimising deficit and that they maximise contribution to overheads.
- Liaise with regional Finance Director at MSI London to arrange technical assistance and communicate financial status of projects.
- Monitor the allocation of donor restricted income and expenditure to ensure that donor reports are accurate.
- Coordinate financial aspects of External Development Partners visits and develop their awareness of MSU management information systems
Team Leadership and
Development:
Manage
recruitment, performance monitoring, team motivation, and talent development
within the Finance department, in coordination with the Senior PD Manager
Ensure all
individuals and teams have KPIs related to clear and achievable team work
plans, and that performance appraisals are conducted on that basis
Directly manage
and supervise the performance of the Senior Finance Manager in line with MSU's
performance management system
External financial
reporting:
- Submit monthly and quarterly financial reports to MSI London according to agreed timetable.
- Submit financial reports in donor specified format according to agreed timetable.
- Ensure budget proposals to donors reflect the financial structure of the organisation minimising deficit and that they maximise contribution to overheads.
- Liaise with regional Finance Director at MSI London to arrange technical assistance and communicate financial status of projects.
- Monitor the allocation of donor restricted income and expenditure to ensure that donor reports are accurate.
- Coordinate financial aspects of External Development Partners visits and develop their awareness of MSU management information systems
Leadership of MSU as
EMT Member:
- Contribute to the strategic direction of MSU
- Take ownership with other Directors for the implementation of the MSU Strategic Plan and Business Plan
- Active member of the EMT and SMT
- Work with line reports to develop a good team spirit, based on MSU core values, within the Department and teams, including team members in the field.
- Support team efforts to build and maintain excellent relations with donors and stakeholders including MSI, USAID, Dfid and the MoH.
Education and
Experience:
- Minimum of a University Degree in Finance, Master Degree and membership of a professional accounting body is preferable
- Financial management experience
- Proven track record of people management and leadership skills
- Extensive experience of managing support to team implementing donor funded projects (e.g. financial components)
- Extensive experience managing multi-tiered management structures of finance and other professionals
- Extensive experience in a senior management position, preferably in the INGO sector;
- Demonstrable skills in Microsoft Office computer programmes, particularly Word and Excel
- Knowledge of Family Planning is an added advantage
- Knowledge of institutional donors in the sector and related compliance regulations (e.g., DFID, EC, USAID, UNFPA)
- High level of integrity
- Ability to work in deadline driven/results orientated atmospheres
Marie Stopes Uganda is an equal opportunities employer
committed to fostering a diverse workforce. Marie Stopes Uganda is thankful to
all applicants for their interest but only candidates who meet all requisite
criteria and are short listed will be contacted.
How to Apply:
To apply: Please send a CV and Cover letter by email to
jobs.applications@mariestopes.or.ug / jobs@mariestopes.or.ug or
post to the Senior
Manager, People and Development, Plot 1020,
Kisugu-Muyenga, P.O Box 10431,
Kampala-Uganda,
quoting the position title by 6.pm on Friday 25th October,
2013.
