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Position Title: Programme
Support Officer - Volunteer
Contract Type: Fixed
Term Contract
Exact Job Location: Kampala , Uganda
Salary: €9369 to
€19,519 with benefits
Contract Length: 2 year
Reports To: CD
Date Needed By: End July
Reference: JO/PSO/UG
Contract Grade: Volunteer
Liaises With: ACD-P, RWANU Director, Programme
Managers and Project Officers.
Job Purpose: To support the programme primarily in the
following areas: report writing, proposal/concept note write-ups, write-ups of
case studies and other relevant documentation, supporting advocacy initiatives,
supporting effective M&E systems in the programmes; knowledge management
through overseeing electronic and hardcopy filing and archiving.
Main Duties &
Responsibilities:
Reporting &
Documentation:
• Update
and oversee the Uganda Annual Reporting Template which includes HQ reports
(annual, monthly, HAP); Donor reports
and Government of Uganda reports (annual returns and district reports)
• Work on
various reports ensuring timely submission of good quality reports
• In
collaboration with ACD-P and programmes personnel identify case studies that
tell the story of our programmes and document in various media – written case
studies, video, photographs and in formats appropriate to various audiences.
e.g. donors, HQ education, intranet and publicity, advocacy targets etc
• Edit the
annual report for circulation to peer organisations, government etc
Proposal Writing
• As
requested support ACD-P and programme managers in the write-up of concept notes
and proposals.
• Assist in
ensuring timely submission of good quality proposals by administering proposal preparation
time-frames, supporting personnel inputting on the submission, editing and
write-ups and ensuring submission complies with format and administration
requirements of the donor.
• Assisting
the RWANU Director and CFC in annual PREP submission to USAID
• In
collaboration with Desk Officer assist in extracting mini-proposals from master
proposals for project sponsorship purposes.
Monitoring and
Evaluation
• Assist
the ACD-P and RWANU Director in ensuring that Concern Uganda has an effective
monitoring and evaluation system in line with Concern Worldwide policies and
donor requirements.
• Concern
Uganda uses Digital Data Gathering Devices for surveys and information
collection purposes. The PSO will have a key role in supporting programme teams
(Pader WASH and RWANU) in the use of data gathering devices and analysis of information.
• Assist in
strengthening M&E through training staff in participatory monitoring tools
and supporting monitoring events.
• Assist
Programmes staff in the compilation & analysis of information for M&E
and learning purposes
• Assist
ACD-P in reviewing partners M&E practices and building partners M&E
capacity as appropriate
Advocacy Support
• Assist
the CD and ACD-P in developing and rolling out the advocacy strategy for
Concern Uganda.
• Preparation
of information and analysis to support advocacy initiatives
• Assist in
communications relating to advocacy initiatives.
• Represent
Concern at various advocacy meetings as requested
Knowledge Management
& Archiving
• Review
and update the filing MAP on Kampala
Programmes Folder and administer Shared Programmes Folder
• Administer
the Filing of core documents (hard and soft)
• Assist Managers establish filing systems in each
programme location
• Using CWW
archiving guidelines lead on document archiving and disposal in collaboration
with the Internal Auditor Uganda
• Work with
the Desk Officer Dublin to ensure the Uganda country site is up to date
Support to Management
• Assist
the CMT including preparation of meetings, minute taking etc where appropriate
• Participate
in quarterly country programmes meeting and assist in minute taking, writing up
of annual country programme plan etc.
OTHER:
Undertake other related duties as may reasonably be assigned
by the Country Director
PERSON SPECIFICATION
ESSENTIAL
Education,
Qualifications & Experience Required:
• Masters
Level qualification In Development Studies or a related Social Sciences field
• Excellent
analysis and English writing skills with the ability to write reports proposals
to international donor standards.
• Very
strong IT skills with qualification or high level of competence in computer
applications in MS Office.
• Experience
in working with data for analysis and communication purposes.
DESIRABLE
Education, Qualifications & Experience Required:
• Experience
working in a similar role
• Experience
in communicating to a wide audience using a range of media.
Special Skills,
Aptitude or Personality Requirements:
• Self
motivated, progressive and proactive.
• Cross
cultural awareness and sensitivity.
• Empathy
with Concern’s goals and a commitment to capacity building, protection and
participation.
• Good
organisation and management skills including monitoring and evaluation.
• Ability
to work on own initiative and as part of a team.
• Flexible
and adaptable to a changing environment.
• Ability
to work under pressure often to strict deadlines.
• Patience
and a good sense of humour
Any Other Special
Requirements: Willingness and ability to spend at least 50% of time in
field locations primarily Karamoja.
How to apply.
All applications should be submitted through the website at https://jobs.concern.net/VacancyDetail.aspx?VacancyUID=000000001916 by closing date.
CV’s should be no
more than 4 pages in length.
All candidates who are short-listed for a first round
interview will be notified via email after the application deadline.
Closing Date: 6/16/2013
