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Job Title: Finance Officer
Organisation:The Stop Malaria Project (SMP)
Country:Uganda
Duty Station: Kampala with support to Hoima & Soroti
Zonal Offices
Supervisor: Finance Manager
Background
The Stop Malaria Project (SMP) is a fi ve-year USAID funded
initiative awarded in September 2008. The project is being implemented
by a consortium of partners led by the Johns Hopkins University,
Bloomberg School of Public Health, Center for Communication Programs
(JHU/
CCP). Other Partners include Malaria Consortium,
Communication for Development Foundation Uganda (CDFU) and Infectious Diseases Institute Limited (IDI).
Job Summary
The primary responsibility of this position is to provide
professional and technical accounting services for the Stop Malaria Project.
Specifi cally the Finance offi cer will:
• Provide technical assistance to establish fi nancial
management systems and to prepare fi nancial reports using QuickBooks
and monthly imprest reporting.
• Review payment vouchers, code and post all fi nancial
transactions in QuickBooks and ensure that accurate and timely accounts
are submitted in accordance with CCP regulations.
• Keep records of VAT payments, and submit documentation to USAID for reimbursement.
• Submit the annual USAID VAT report to the FM.
• Maintain records of disbursements and receipts on a daily
basis.
• Prepare quarterly projections of expenditures for
submission to JHU∙CCP Baltimore with monthly fi nancial reports.
• Prepare local purchase orders and consulting agreements
with appropriate documentation.
• Follow up the accountability of fi nancial transactions
with staff
members.
• Review travel expense reports and process reimbursements.
• Participate in all aspects of the procurement management
process, including but not limited to drafting/advertising requests
for bids specifi cations and/or SOWs, establishing criteria for
evaluation, documenting the process, ensuring selections are based on
solid rationale, ensuring the integrity of the procurement process
at each step, maintaining complete procurement fi les, etc.
• Review and seek approval for activity budgets.
• Compile cost share documentation for JHU∙CCP and other Partners.
• Maintain bank reconciliations, creditors and debtors
ledgers.
• Follow up fi nancial transactions with staff members,
other agencies & vendors.
• Support non-fi nance staff through in-house trainings.
• Ensure that a proper fi ling system is in place for easy
accessibility of documents.
• Research and prepare recurring and adhoc fi nancial
reports (work plan updates, pipelines, etc.) for program staff.
• Remain abreast of USAID, Donor, JHU, and CCP rules,
regulations, and guidelines and provide guidance to program staff as
required.
• Focal liaison with the bank on general issues including
exchange rates, electronic systems, etc.
• Make fi eld visits as necessary to provide fi nancial
support.
• Perform compliance checks to ensure integrity of program
financial management.
Required Skills :
• Knowledge of Generally Accepted Accounting and Auditing Principles and laws, rules and regulations related to
accounting.
• Candidate must be extremely knowledgeable with fi nancial management.
• Must be familiar with USAID/US government federal
regulationsi.e. 22 CFR 226, 228 and 2 CFR 230 and the ADS 310.
• Familiarity with the Uganda Labor Laws
• Excellent command of QuickBooks.
• Superb attention to detail with Strong analytical and
result-oriented skills.
• Word and Excel at least at an intermediate level.
• High-quality math skills.
• Able to meet deadlines.
• High standards of integrity.
• Fluent in English, both written (spelling, style and grammar)
and spoken.
• Excellent communication skills including written
(spelling, style and grammar) and spoken.
Education and Experience Required:
• A Bachelors Degree in Commerce, Accounting, Business Administration, or its equivalent in related fi elds OR Completed professional qualifi cation in ACCA, CPA, CIMA.
• Computer literate with hands-on experience in use of
accounting packages, especially QuickBooks.
• 5+ years of experience in Finance on a US government
funded project required.
• Prior experience with procurement regulations and
procedures required.
• Qualifi ed candidates are invited to send their
applications, academic transcripts and three professional references to the
Johns Hopkins University/Center for Communication Programmes,
Plot 15 Binayomba Avenue (between Ambrossoli International School and Royal Suites) Bugolobi, not later than 5:00pm,
Monday May 13th 2013. Please indicate on the envelope the
job
you are applying for.
