Assistant Procurement Officer

Background:

The mission of the Infectious Diseases institute (IDI) is to build capacity of health systems in Africa for the delivery of sustainable, high quality care and prevention of HIV/AIDS and related infectious diseases through framing, research, and advanced clinical services, IDI has five operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research and Laboratory services (provided through a partnership with the Makerere University-John Hopkins University Core Lab) and Outreach:

General Summary:
    The Assistant Procurement Officer will provide Procurement support services in a IDI procurement functions in accordance with IDI procurement procedures.

Responsibilities:

•     Check and prepare specifications, terms of reference & statement of ; requirements in liaison with user departments
•     Preparing and issuing Request for quotations or Request for Proposals
•     Conduct evaluation or bids and make appropriate recommendations
•     Liaise with service providers on procurement matters
•     Ensure safe custody of all procurement records
•     Monitors contractor/vendor performance to ensure compliance with all terms and conditions of purchase
•     Prepare submissions for the respective procurement committees Prepare Purchase orders and agreements for the respective service providers
• Requirement:
•     A University degree in Procurement & Supply chain management, Procurement & Logistics Management, Business Administration.
•     Procurement related field.
•     At least two years' experience in procurement and supply chain management in a busy reputable organization
•     Should have good interpersonal skills
•     Strong written and verbal communication skills
•     Problem solving skills
•     Ability to work in a busy environment and under minimum supervision
•     Computer skills in Navision will be an added advantage
• Summary of Other Qualifications:
•     Ability to negotiate Procurement terms and conditions.
•     Good communication skills, both oral and written.
•     Knowledge of Procurement procedures.
•     Proficiency in the use of computers especially Excel spreadsheets, inventory, word-processing packages and e-mail.
•     Ability to use judgment and initiative in the course of executing responsibilities.
•     Ability to make decisions in accordance with established policies and procedures.
•     Ability to communicate with employees, vendors, and IDI contacts in a courteous and professional manner.

    Ability to prioritize multiple tasks.

Compensation:

    Compensation for the position will be commensurate with training and experience

Experience: 2
How to apply:

Qualified and interested persons who wish to apply may hand-deliver, email or post an application letter with a detailed CV, naming at least two professional referees, to: The Manager, Human Resource Infectious Diseases Institute P. O. Box 22418, Kampala. E-mail: hr@idi.co.ug Deadline for receiving applications  is 31st March 2013. Only short listed candidates will be contacted.